The structure of board meetings is different based on the composition and function of each group. Some are extremely formal and adhere to strict guidelines for parliamentary procedure (Call to Order, Motions from Members, etc.). Some meetings are more informal and can be held anywhere like the CEO’s home or a restaurant. No matter the format each board meeting should have a few fundamental elements.
A new board meeting should begin with the presiding director addressing any issues with logistics (date the time, location of the meeting and meeting link, or video conference, etc.) This is the time to announce any special announcements, give kudos, or shout outs.
After all the logistics are taken care of After the logistics are taken care of, the chief executive will then discuss any concerns or issues regarding the company’s performance in recent times. This is a chance for the C-suite and other managers to share their ideas and perspectives on past performance as well as the future. It’s crucial that the board develop united strategies that will aid the growth of the company in all departments, and expand its market reach.
The board should then concentrate its efforts on creating actionsable items that each chief executive officer will relay to his or her department. It could be as simple as enhancing a sales process or as complicated as developing a new protocol for client onboarding. The board must also determine key performance indicators (KPIs) that will be used to gauge success. The board is expected to vote on all decisions that have to be approved. After the votes have been recorded, the her latest blog board may adopt a decision that was not ratified by a majority or reconsider it.