Data room confidential mode allows administrators of virtual data rooms to limit a user’s access to the VDR in accordance with their IP address or device type. It is an excellent tool for M&A transactions and other sensitive business ventures.

A good provider will permit users to define granular permissions as well as use two-factor authentication. They will also have remote shred functions that erases downloaded documents after administrators have removed access. They will also be able to handle the most popular file formats that include PDFs and Excel XLSXs. The best providers will be able to apply a watermark on files that users download to keep people from sharing leaked copies of files online. They can even set an expiration date for downloads which will stop unauthorised downloading.

Other useful tools include redaction. It allows the administrator to erase (black out) portions of text or specific areas of a document from view of authorized users. This is essential because it protects all personally identifiable information and critical business information from hackers. Most reliable VDR providers can modify PDF Doc, Docx, Txt, PPT, PPTX GIF, JPG and Q&A files.

Some providers allow users to print out documents that will automatically include a “watermark” and download the original version. Finally, a good provider will offer users an answer-question feature that lets them discuss documents in the data room and store answers in an easily searchable database. This is a great feature for M&A deals as well as any due diligence project.

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