Data room software should be capable of handling large volumes of documents. This characteristic is typically reflected by the variety of tools offered by the provider like multilingual look these up searches (about 16 languages) OCRs files, file previews, intelligent AI categories, and translation of documents. A reputable provider will offer flexible viewing options that permit users to browse documents in their own format or without it.
To ensure the security of confidential data, a good service should employ a high level of encryption and security features. They should also provide a 24 hours a day multilingual customer helpline and dedicated customer service representatives who can assist with fast project launch, best practice implementation and accelerated due diligence procedures.
Some providers, for instance, offer the option to sync desktops with shared folders, FTP, and the virtual data room. This makes it simple to upload or download any file. Some also include an automatic naming system which helps you organize and locate files. You can also set different access permissions to view, print, and secure PDF download. The best vendors will also let you customize watermarks that display the user’s name, IP address, as well as date and hour of viewing the document.
A good VDR should include built-in NDAs that are automatically applied for all users to avoid unauthorised disclosure of data. It should also include an extensive auditing system that allows you to look into specific activities, identify who has done what (document and user) and when, as well as how.