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When people think of a data room, they immediately think of the due diligence process that is used to support the legal and financial negotiation of a deal between two or more parties. These platforms are being used to aid in a wide range of business transactions including fundraising and divestitures and also restructuring.

The most reliable virtual data rooms come with many different security and management of documents that allow for all kinds of transactions. Auto indexing and bulk uploads are typical features that help create a solid file system quickly. They also feature a search function that combines multiple criteria to give rapid and precise results. Some also have a “fence view’ feature that blocks out portions of a file to prevent unauthorized downloads or screenshotting. The most reliable providers have access security features such as multi factor authentication, granular user permissions and time and IP restriction.

Some companies incorporate machine learning or artificial Intelligence (AI) tools to decrease the number of documents needed to conduct due diligence. This can be especially beneficial when dealing with complex or long documents.

Other key technologies available in the most trusted rooms include a drag-and-drop interface, multilingual support, OCR files, file preview and smart AI categorization. These capabilities make navigation and navigating large volumes of data much simpler especially when it’s in several languages.