A board meeting is a major meeting for decision-making and discussion in a business. In addition to evaluating the performance of the previous year, these meetings assist in developing future strategies and approve strategies that help to move forward. Depending on the size of the business, these meetings can be private and confidential, or open to anyone who wants to observe.
Usually, the management assistant or executive secretary is responsible for preparing the agenda for a board meeting with input from the chairman and CEO. It includes information about logistics such as the time, date and location of the meeting, as well as the link to the meeting and the number of attendees. The minutes from previous meetings are included, as is an agenda of pending items. Before discussing new issues, it is crucial that board members read the minutes of the previous meeting and confirm the results.
Reports that are too long and other routine items can drown a meeting in details. Try to limit time spent on reports to 25 percent or less than the total time of the meeting. This will keep meetings efficient and interesting. For instance, you can encourage the chairpersons and leaders to email a brief summary of their reports prior the meeting instead of giving an extensive report in the boardroom.
You could also include parking spaces at the end of the agenda for any issues that don’t fit into the two main goals for the meeting. This will prevent you from getting distracted and wasting time during the meeting. Keeping discussions focused on the www.cbdboardroom.com/5-steps-to-better-board-meetings/ most pressing issues will yield the best outcomes from every minute of the board meeting.