Virtual Board Meetings are becoming the norm in many organisations however, they have their own set of problems. They require a different level of management than in-person meetings, and the technology itself could be a learning curve. Boards can navigate the transition smoothly by following these simple guidelines.
The first step is making sure that everyone is equipped with the correct tools. This includes the right equipment, which should be tested prior to the meeting, as well as an internet connection that is reliable. Board members should prepare for the meeting by reading through documents and preparing any discussions.
It is also important that everyone understands the etiquette of virtual meetings. This includes being respectful of others in attendance, not interrupting, and knowing that others cannot see your facial expressions or bodylanguage. It is also essential to disable microphones when not speaking and to avoid background noise or distractions. Board members should be urged by their supervisors to make sure that their homes are camera-ready. This means removing any personal items and distracting objects.
It is also important to adhere to the time and not overburden the agenda with long discussions that may distract the focus. It is also important to allow breakout sessions if you think that the main discussion is not being well attended to. It is important to ensure that all pertinent issues are addressed and that the meeting is recorded.